Standardised document capture that saves resources and improves document retrieval

Volumes of paper from all different files and sources grow exponentially every minute. Nevertheless, digitising this content to fit into your electronic workflows is a time consuming and cumbersome process. It is difficult to manage this process and control where content is stored for easier access. Human errors cause delays by introducing inconsistencies into the process of capturing and storing content which in turn effect the productivity of all employees.
Paper capture simplifies and standardises paper to digital capture across the whole enterprise. Now one document capture application can be used for multiple job functions. Accessible through a standard web browser, it is easy for everyone to access and there are no volume or user number restrictions. This eases the burden on the IT budget, reduces the requirement for staff training, and saves the time required when maintaining desktop applications.

Intelligent capture that improves efficiency

A business logic layer has the ability to automatically recognise document types, extract and verify the data with external sources and route documents to where they are needed. The paper capture enables businesses to capture all incoming paper at the point of entry to the business. Minimising the amount of times documents are physically touched by people and therefore improving the efficiency and cost of processing them.
Standardising your paper capture has the following benefits:
  • Reduced overhead in deployment
  • Reduced training overhead
  • Standardised Index and MetaTag structures for document retrieval
  • Ability to audit every document held within the business
  • Central control of change processes
  • Protects current investment in infrastructure

Introducing Ephesoft Document Capture Consulting Services

Ephesoft is an open standards Intelligent Document Scanning solution available as a cloud platform. Zaizi have been accredited as a Worldwide Platinum Partner, we are able to deploy and configure the complete solutions as well as consult on business processes. Ephesoft can be used to capture data from both structured and un-structured documents, and is used to 'image enable' business processes. 

Our experienced professionals have worked on complete capture solutions from inception to delivery for both UK and International Government and Financial Services organisations. We also provide a cloud hosted Ephesoft Intelligent Document Scanning solution. This includes digital mailroom or business process automation such as invoice processing or employee on-boarding

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We provide strategy, advisory and information architecture services to our clients to help them build content strategies that best fit your strategic roadmap to get the most value from their use of information.


Our global delivery capabilities provide clients with the right people, skills and expertise to deliver industry leading architecture and development services with greater reliability, quality and productivity.


Managed Service

For customers wishing to remove the burden of operating their solution, we offer a Managed Service. All aspects of the solution are managed by Zaizi, including hosting, upgrades and management of third parties.